MANAGER, FINANCE & ADMINISTRATION
KITIMAT MUSEUM & ARCHIVES
The Kitimat Museum & Archives is an independent, community-based, not-for-profit organization that preserves, interprets, and shares the cultural and natural heritage of Kitimat and the surrounding region. We are seeking a detail-oriented, organized, and community-minded individual to join our team as Manager, Finance & Administration.
This position is central to the smooth operation of the Museum, ensuring financial accountability, efficient administration, and a welcoming front-line presence for visitors. Reporting to the Executive Director, the Manager oversees bookkeeping and financial reporting, supports human resource functions, manages the Museum’s main office and gift shop, and provides excellent customer service to the public.
Key Information
Role: Manager, Finance & Administration
Location: 293 City Centre, Kitimat, BC V8C 1T6
Wage: $35/hour
Schedule: 28 hours/week
Key Responsibilities
Finance & Bookkeeping
- Maintain accurate financial records using Sage 50 accounting software.
- Manage accounts payable and receivable, prepare cheques, reconcile deposits and credit card transactions, and maintain petty cash.
- Prepare bi-monthly financial statements for the Executive Director and Board.
- Assist with annual budgeting, grant reporting, and year-end financial review.
- Prepare and file GST, PST, and BC Society Annual Reports.
- Issue official donation tax receipts.
- Liaise with the District of Kitimat payroll clerk to ensure timely payroll processing and benefits administration.
Administration & Human Resources
- Oversee front-office operations and provide reception services to the public.
- Support human resources functions, including scheduling, tracking leave, onboarding paperwork, and employee benefits administration.
- Manage the Museum’s Saturday students
- Support exhibition installations, events, and programs as needed.
- Maintain accurate Museum records and statistics for reporting.
Gift Shop & Visitor Services
- Supervise daily gift shop operations, including inventory, displays, and consignment items.
- Order and manage inventory consistent with the Museum’s mandate.
- Maintain and upgrade the point-of-sale system.
- Manage contracts, inventory, and payouts of the Museum’s consignment gallery.
- Provide a welcoming presence at the Museum, ensuring excellent visitor service.
Qualifications
- Completion of a formal bookkeeping or accounting program at a recognized institution.
- 3–5 years of bookkeeping/accounting experience, preferably in a nonprofit or charitable setting.
- Proficiency in Sage 50 (Simply Accounting) or similar accounting software.
- Knowledge of office administration and HR practices.
- Strong communication, organizational, and problem-solving skills.
- Retail and point-of-sale experience is an asset.
- Ability to work independently and collaboratively in a small-team environment.
Compensation & Benefits
- Comprehensive benefits package provided through the District of Kitimat payroll system.
- Pension scheme provided through the District of Kitimat.
- Two annual vacation weeks (accrued in the first year).
- Professional development opportunities.
About the Role
The Manager, Finance & Administration, plays an essential role in supporting the long-term sustainability of the Museum. This position combines financial and administrative management with front-line visitor engagement, making it an ideal opportunity for someone who enjoys both detail-oriented office work and connecting with the public.
How to Apply
Please submit a cover letter explaining your relevant experience and interest in working with the Museum, as well as an up-to-date resume to:
Bryce Mathew Watts, Executive Director
Kitimat Museum & Archives
293 City Centre, Kitimat, BC V8C 1T6
Email: info@kitimatmuseum.ca
Website: www.kitimatmuseum.ca
Applications will be accepted until the position is filled.
